Databases with Access by Moira Stephen

By Moira Stephen

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Keyboard shortcuts [PgUp] Up a screen [Ctrl]-[PgUp] Left a screen width [ Current field, previous record [Ctrl]-[ Current field, first record [PgDn] Down a screen [Ctrl]-[PgDn] Right a screen width [ ] Current field, next record [Ctrl]-[ Current field, last record [Home] First field, current record [Ctrl]-[Home] First field, first record [End] Last field, current record [Ctrl]-[End] Last field, last record ] ] ] Adjusting column widths When you create an Access table, the fields/columns are displayed at a standard width, regardless of the Field Size specified in the Properties panel in Design view.

Take note To switch between the Design view and Datasheet view of an open table, click or the view tool on the Design toolbar. Datasheet 44 Entering data Basic steps 1 2 Type the data required into the first field. Press [Tab] to take you forward to the next field. Entering data is easy. If you have used tables in Word, or Excel, the method is very similar. 1 4 Enter data Close the table or Press [Shift]–[Tab] to take you back to the previous field. 3 At the end of a record, press [Tab] to take you to the first field in the next record.

31 Exercises DVD Store database You work in a DVD store, and have been given the task of setting up a database to record details of the DVDs that you stock, the members and the loans made by members. Set up the structure for the database following the guidelines below. 1 Create a new database – call it ‘DVD Store’. DVD Stock table 2 Create a new table, and enter the following table structure Field name Data type DVDID Title Classification Year released Company AutoNumber Primary key Text Size = 25, Indexed (Duplicates OK) Text Size = 20, Indexed (Duplicates OK) Text Size = 4 Text Size = 30, Indexed (Duplicates OK) 3 Properties Save your table as ‘DVD stock’ and close it.

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